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After you have installed a new version of Excel, you may want to know how you can continue to work with workbooks that are created in an earlier version of Excel, how you can keep these workbooks accessible for users who do not have the current version of Excel installed, and how the differences between the versions affect the way that you work.
For backward compatibility with earlier versions of Excel, such as Excel , you can use one of two ways to exchange workbooks between the different versions.
Work in Compatibility Mode You can open a workbook that was created in an earlier version of Excel and work in Compatibility Mode so that the workbook remains in a file format that can easily be opened again in the earlier version. Compatibility mode is not available for Excel workbooks.
Check a workbook for compatibility If you want to work in the current file format but have to share a workbook with people who use earlier versions of Excel, you can check that the data is compatible with earlier versions of Excel. You can then make the necessary changes to avoid the loss of data or fidelity that might occur when that workbook is opened in an earlier version of Excel.
In Excel and later, when you open a workbook that was created in Excel , it is automatically opened in Compatibility Mode, and you see Compatibility Mode in square brackets next to the file name in the Excel title bar.
In Compatibility Mode, any new or enhanced Excel features are not available, which prevents loss of data and fidelity when the workbook is opened in an earlier version of Excel. Also, instead of using a current file format. Unlike other Office programs, such as Word, you cannot manually turn on Compatibility Mode in Excel, and you do not have the option to include any new features when you work in a workbook in Compatibility Mode.
If you no longer want to work in Compatibility Mode, you can convert the workbook to the current file format.
For information, see Convert a workbook to a new file format. Not all new features are supported in earlier versions of Excel. When you work in Compatibility Mode or want to save aworkbook to the Excel To avoid the loss of data or functionality in an earlier version of Excel, you can then make the necessary changes to your current workbook. When you save a workbook to an Excel file format, the Compatibility Checker runs automatically. However, to verify that a workbook is compatible with your current version of Excel, you must run the Compatibility Checker manually the first time you save the workbook.
You can then specify that the Compatibility Checker runs automatically every time that you save that workbook. For information about how to run the Compatibility Checker, see Check an Excel workbook for compatibility with earlier versions of Excel.
The Compatibility Checker lists the compatibility issues it finds, and provides a Find and Help button for many issues. You can then locate all occurrences of the issue, and get information about ways to resolve the issue.
When run automatically, the Compatibility Checker also specifies the version of Excel in which a potential compatibility issue occurs. Unsupported worksheet features can cause the following compatibility issues, leading to a significant loss of functionality or a minor loss of fidelity.
This workbook has label information that will be lost or not visible if the file is saved as an earlier Excel format. What it means If you save this workbook in. If you save it in. What to do To preserve the labels, avoid saving the workbook in. This workbook contains data in cells outside of the row and column limit of the selected file format.
Data beyond 65, rows tall by IV columns wide will not be saved. Formula references to data in this region will return a REF! What it means Beginning with Excel , the worksheet size is 1,, rows tall by16, columns wide, but Excel is only 65, rows tall by columns wide. Data in cells outside of this column and row limit is lost in Excel What to do In the Compatibility Checker, click Find to locate the cells and ranges that fall outside the row and column limits, select those rows and columns, and then place them inside the column and row limits of the worksheet or on another worksheet by using the Cut and Paste commands.
This workbook contains Scenarios with references to cells outside of the row and column limits of the selected file format. These Scenarios will not be saved in the selected file format. What it means A scenario in the worksheet refers to a cell outside the column and row limit of Excel 65, rows by columns , and is no longer available when you continue saving the workbook to file format of the earlier version of Excel. What to do In the Scenario Manager, look for the scenario that contains a reference that falls outside the row and column limit of the earlier version of Excel, and then change the reference to a location within that limit.
In the Scenarios box, locate the scenario that causes the compatibility issue, and then edit its reference. This workbook contains dates in a calendar format that is not supported by the selected file format. These dates will be displayed as Gregorian dates. However, these calendar formats are not supported in Excel What to do To avoid loss of functionality, you should change the calendar format to a language or locale that is supported in Excel These dates must be edited by using the Gregorian calendar.
In Excel , these calendar types can only be edited in Gregorian. This workbook contains more cells with data than are supported in earlier versions of Excel. Earlier versions of Excel will not be able to open this workbook. What it means Beginning with Excel , the total number of available cell blocks CLBs is limited by available memory. A CLB includes 16 worksheet rows.
If all rows in a worksheet contain data, you would have CLBs in that worksheet, and you could have only 16 such worksheets in a single instance of Excel regardless of how many workbooks you have open in Excel. What to do To make sure that the workbook does not exceed the 64, CLB limit and that it can be opened in Excel , you should work in Compatibility Mode after you save the workbook to Excel file format.
What it means In Excel , sparklines that show trends in a series of values are not displayed on the worksheet. However, all sparklines remain available in the workbook and are applied when the workbook is opened again in Excel or later.
What to do In the Compatibility Checker, click Find to locate cells that contain sparklines, and then make the necessary changes. For example, you could apply conditional formatting instead of or in addition to the sparklines that won't be displayed in the earlier version of Excel.
Earlier versions of Excel do not support color formatting in header and footer text. The color formatting information will be displayed as plain text in earlier versions of Excel. What it means Beginning with Excel , you can apply color formatting to header and footer text. You cannot use color formatting in headers and footers in Excel What to do In the Compatibility Checker, click Fix if you want to remove the color formatting.
This workbook contains worksheets that have even page or first page headers and footers. These page headers and footers cannot be displayed in earlier versions of Excel. What it means Beginning with Excel , you have the option to display different header and footer text on even pages or on the first page.
In Excel , even page or first page headers and footers cannot be displayed, but they remain available for display when you open the workbook in Excel and later again.
What to do If you frequently save a workbook to Excel file format, it is best not to specify even or first page headers or footers for that workbook. Some cells or styles in this workbook contain formatting that is not supported by the selected file format. These formats will be converted to the closest format available. What it means Beginning with Excel , different cell formatting or cell style options, such as special effects and shadows, are available.
These options are not available in Excel What to do When you continue saving the workbook, Excel applies the closest available format, which can be identical to another format you applied to something else. To avoid duplication of formats, you can change or remove the cell formatting and cell styles that are not supported before you save the workbook to Excel file format. This workbook contains more unique cell formats than are supported by the selected file format.
Some cell formats will not be saved. What it means Beginning with Excel , you can use 64, unique cell formats, but in Excel , you can only use up to 4, unique cell formats. Unique cell formats include any specific combination of formatting that is applied in a workbook. What to do To avoid losing specific cell formats that you want to keep available in Excel , you can remove some cell formats that are not as important to keep.
This workbook contains more unique font formats than are supported in the selected file format. Some font formats will not be saved. What it means Beginning with Excel , 1, global font types are available, and you can use up to of them per workbook. Excel supports less unique font formats.
What to do To avoid losing specific font formats that you want to keep available in Excel , you can remove some font formats that are not as important to keep. For more information about how to resolve one or more of these compatibility issues, see the following articles:.
Move or copy cells and cell contents. Headers and footers in worksheets. Unsupported Excel table features can cause the following compatibility issues, leading to a minor loss of fidelity. The table contains a custom formula or text in the total row. In earlier versions of Excel, the data is displayed without a table. What it means Although the formulas and text remain intact in Excel , the range will no longer be in table format.
What to do In the Compatibility Checker, click Find to locate the table that contains a custom formula or text, remove that formula or text from the total row, and then use only formulas that are available in the total row. A table in this workbook does not display a header row. What it means In Excel , a table cannot be displayed without a header row. What to do In the Compatibility Checker, click Find to locate the table that is displayed without a header row, and then display a header row.
A table style is applied to a table in this workbook. Table style formatting cannot be displayed in earlier versions of Excel. What it means In Excel , theme-based table styles are not available and cannot be displayed. What to do In the Compatibility Checker, click Find to locate the table that has a table style applied, remove that table style, and then format the table manually.
A table in this workbook is connected to an external data source. Table functionality will be lost, but the data remains connected. If table rows are hidden by a filter, they remain hidden in an earlier version of Excel. What it means Table functionality is lost in Excel
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